Digital Privacy and Cookie Policy

Purpose and Scope

This Digital Privacy and Cookie Policy explains how Junipr collects, processes, stores, shares, and protects personal data obtained through its website, online platforms, digital services, and social media channels. It applies to all visitors who access or interact with Junipr's online content, including website browsing, social media engagement, newsletter subscriptions, contact forms, membership enquiries, and online analytics data. The policy describes the types of data collected, the lawful bases relied upon, the use of cookies and similar technologies, and the rights of individuals under the GDPR.

Collection of Digital Personal Data

Junipr collects digital personal data when individuals visit the website, engage with Junipr on social media, complete online forms, subscribe to newsletters, enquire about or book workspace/membership, or interact with embedded tools or analytics features. Data collected may include IP addresses, device identifiers, browser type, operating system, access times, pages viewed, referring websites, location approximations, and interaction metadata. When individuals choose to provide additional information through contact forms, subscription forms, membership or booking enquiries, or direct messages, Junipr may collect names, email addresses, phone numbers, company details, and any information voluntarily submitted.

Junipr may also receive personal data indirectly through social media platforms when individuals comment on, like, share, or otherwise interact with Junipr's content. For these interactions, Junipr receives only the information made available through the platform's public settings or APIs and does not access users' private account data.

Where personal data is collected indirectly or through external platforms, Junipr provides the required transparency information under Articles 13 and 14 GDPR.

Cookies and Similar Technologies

Junipr uses cookies, pixels, tags, and similar technologies to operate its website, improve user experience, analyse website traffic, measure performance, and support security. Cookies may store preferences, enable essential website functions, or support analytics and marketing activities.

Essential cookies are required for the website to function correctly and are placed automatically. Non-essential cookies, including analytics or advertising cookies, are placed only after individuals provide consent through a cookie banner or preference tool. Visitors may update or withdraw consent at any time by adjusting their cookie preferences in the cookie management interface available on the website.

Analytics technologies may record information such as pages visited, time spent on each page, interactions with buttons or forms, and general usage patterns. This data is used only to improve website functionality and user experience. When analytics tools are configured to process data outside the EEA, Junipr ensures that appropriate safeguards under Chapter V GDPR are implemented before any transfer occurs.

Purposes of Processing

Digital personal data is processed for specific, explicit, and legitimate purposes. These include operating and securing the website, enabling necessary site functions, responding to inquiries, processing online submissions and membership/booking requests, analysing aggregated usage patterns, improving user experience and website performance, informing content and service development, and ensuring compliance with regulatory and legal requirements.

Junipr does not process digital personal data for purposes that are incompatible with the purposes for which the data was originally collected.

Lawful Basis for Digital Processing

Junipr relies on several lawful bases for processing digital personal data. For essential cookies, website functionality, and security purposes, Junipr relies on legitimate interests to ensure the operation and integrity of the digital environment. For contact forms, newsletter subscriptions, membership enquiries, and voluntary submissions, Junipr relies on consent or contractual necessity, depending on the context. For analytics and marketing cookies, Junipr relies exclusively on consent, obtained through a cookie banner compliant with GDPR and the ePrivacy Directive.

When personal data is collected through social media interactions, Junipr relies on legitimate interests in engaging with the public, maintaining an online presence, and responding to messages, comments, and requests.

Data Sharing and International Transfers

Junipr may share digital personal data with service providers that support website hosting, analytics, security, marketing tools, membership/booking management systems, or communication platforms. Examples include website hosting partners, content delivery networks, analytics platforms, booking software providers, and email newsletter providers. These parties act under written agreements that impose confidentiality, data protection, and security obligations.

If personal data is transferred outside the European Economic Area, Junipr uses appropriate safeguards in accordance with Chapter V GDPR, such as adequacy decisions issued by the European Commission, Standard Contractual Clauses, or equivalent legally recognised mechanisms. Junipr conducts transfer impact assessments and implements supplementary measures when required to ensure that personal data remains adequately protected.

Data Security

Junipr applies technical and organisational measures to protect personal data collected through digital channels. These measures include encryption of data in transit, access controls, secure hosting environments, logging and monitoring, and regular review of security practices. External service providers are assessed to ensure that comparable safeguards are in place.

Retention of Digital Personal Data

Junipr retains personal data collected through digital channels only for as long as necessary to fulfil the purposes for which it was collected. Analytics data may be retained for limited periods defined by the analytics tools used, generally ranging from several months to two years. Data submitted voluntarily through online forms, or in connection with a membership or booking, is retained for the duration required to address the inquiry or provide the requested service, and may be retained longer if necessary for legal or operational purposes (e.g. invoicing records). After the retention period expires, data is deleted or permanently anonymised.

Interaction Through Social Media

When individuals interact with Junipr through social media platforms, the processing of personal data is influenced by the privacy settings and policies of each platform. Junipr receives only the information that individuals choose to make available publicly or through their interaction with Junipr content. Junipr does not export, store, or reuse social media data beyond the scope of the interaction unless the individual provides the information voluntarily through direct communication or forms. Individuals should consult the privacy policies of the relevant social media platforms to understand how those platforms collect and process personal data.

Data Subject Rights

Individuals have the right to request access to their personal data, request corrections of inaccurate or incomplete information, request deletion of personal data where permitted, restrict processing in defined circumstances, request portability of personal data provided through digital forms, object to processing performed on the basis of legitimate interests, and withdraw consent at any time for cookie-based or marketing processing. Individuals may exercise these rights using the contact details provided below. Junipr responds to requests within GDPR-mandated timeframes.

Contact Details

Data Protection Officer
Junipr
Pachtersweg 150C
1500 Halle, Belgium
Email: info@junipr.be

Complaints

Individuals who believe that their personal data has been processed unlawfully may lodge a complaint with the Belgian Data Protection Authority. Information and contact details are available at the website of the Gegevensbeschermingsautoriteit.

Updates to This Policy

Junipr reviews and updates this Digital Privacy and Cookie Policy as necessary to reflect legal, regulatory, or technological changes. Updated versions will be published on the website. Where required, significant changes will be communicated directly to individuals who have previously interacted with the website or digital services.